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Guide to Writing a Professional Business Letter

There are many day to day business dealings that require proper letter form, from introducing your business to bidding on a job or contract as well as emails. I can not tell you how many times I receive an email from someone I’m unfamiliar with and it’s a one sentence email lacking a greeting or even their name.

Begin your letter or email with a proper greeting

Dear Human Resources Director,
Dear Sir or Madem, (if you are unfamiliar with the party)
Dear Mr, Mrs, Miss or Ms
Dear John if you are close as a friend or business associate)

Reference what you will be discussing in the letter

Inquiring about your used cars and how they are detailed.

Main Body

The reason and or subject of your letter. For example: I am enquiring about… or I am writing to confirm our travel dates of…

Closing Remarks

Here you will thank the addressee, complement and or wrap up the letter them. For example: In closing I hope you wil find this information of value…

Signature

Yours faithfully, (if you do not know their name) Yours sincerely (if you know the name of the perosn you are addressing). Best wishes or Best Regards. For example:

Sincerely,

Steves Auto Detail
1234 Main St.
Anywhere, CA 94444

Below is a full sample letter in proper form

Steves Auto Detail
1234 Main St.
Anywhere, CA 94444
Tel: 555-555-5555
Fax: 555-555-5555
Email: steve@stevesad.com

Bob Johnson
Used Car Manager
Car Dealership Name
1234 Main St.
Anywhere, CA 94444

Dear Mr. Johnson:

With reference to our phone conversation today, I am writting to confirm our appointment on: July 8 , to discuss the detailing of your inventroy of used cars. I will be walking the lot prior to our meeting to get a better idea of the vehicles and their condition.

Please contact me directly if their is a need to chaneg the date and or time or our metting.

Sincerely,

Steves Auto Detail
1234 Main St.
Anywhere, CA 94444
Tel: 555-555-5555
Fax: 555-555-5555
Email: steve@stevesad.com

Other Resources

The Etiquette Advantage in Business : Personal Skills for Professional Success
Model: 0062736728
Author: Peggy Post
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